From: “Flowers, Denise M” <FLOWERSDM@chop.edu> on behalf of “Hyman, Daniel” <HYMAND@chop.edu>
Date: Monday, August 1, 2022 at 9:59 AM
To: “Hyman, Daniel” <HYMAND@chop.edu>
Subject: Second Annual Human Factors in Healthcare Educational Course – October and November 2022

 

To:       All Employees of Children’s Hospital of Philadelphia

From:   Dan Hyman, MD, Chief Safety and Quality Officer

Re:      Second Annual Human Factors in Healthcare Educational Course – October and November 2022

Dear Colleagues,

 

On behalf of The CHOP Human Factors team, I invite you to participate in the second annual Human Factors in Healthcare Educational Course. Click here to access application.

Course Dates

The Human Factors in Health Care Educational Course will take place in person at the HUB on the first floor at #HUB-01-1631, over a total of 4 days (10:00am-3:00pm). Attendance is required for all of the days of the course, which are:

 

• Wednesday, October 5^th
• Wednesday, October 19^th
• Wednesday, November 2^nd
• Wednesday, November 16^th

Purpose

The Human Factors in Healthcare Educational Course will provide an introduction to Human Factors and Ergonomics theories and tools. Participants will be introduced to a variety of topics and will have an opportunity to apply Human Factors principles to specific healthcare examples.

Audience: The application is open to all staff members across the Enterprise

Team Applications

Participants are also invited to apply as a team – please provide a line item in the application calling out to specific team members so as to participate in the same cohort. The line item will be noted in the application.

Application of Knowledge

Participants are encouraged to bring specific examples from their everyday work where an intervention is needed to improve workflow, reduce human errors, reduce burden on memory, etc. There will be opportunities to apply principles taught in the course and kick start your own Human Factors project!

Application Process / Notification

1. Submit online application by 5:00 pm on Friday, August 26^th.  Click here to access the application.
2. Supervisors must complete online attestation by Thursday, August 25^th. After submitting an application via Microsoft Forms, an email will be sent to your identified Division Chief or Supervisor requesting an attestation of support, indicating that the participant will be given protected time to attend the selected days of the course if selected to attend. Applications without leader attestation submitted by August 25^th will not be considered.
3. There are a limited amount of spots. Each approved applicant will be notified of their acceptance status by Friday, September 16^th.

Application Review Process / Selection Criteria

Every application will undergo review by members of the Human Factors team with an emphasis on creating a diverse group of interdisciplinary clinical and non-clinical members of the education cohort.

Criteria for selection include:

1. Interest and engagement in Human Factors and application of the discipline
2. Supervisor Attestation

Cost / Credit

There is no fee associated with the Human Factors Fundamentals Education Course. Graduates will receive CME credits as it applies to your license upon completion of both days of the course.

Questions

If there are any questions regarding the course, the application process, or anything else related to this announcement, you can contact the Human Factors team at HumanFactors@chop.edu.

Dear Penn CHIPS Students,

We are thrilled to kickoff the new academic year at the end of the summer. In preparation, please carefully review the information below.

 

Class schedules:

• Familiarize yourself with required course schedules and block off your calendar. Not sure when courses are? Check here or reach out to Stacey Riley at Stacey.riley@pennmedicine.upenn.edu
• Review already approved electives on our website. If you would like to take an elective that is not on the already approved list, the elective must be approved before registering.

 

Penn CHIPS Website:

• Familiarize yourself with and bookmark the Student Portal on the Penn CHIPS website. This information is curated just for you to help find answers in real time.

 

Tuition Bills:

• Bills are due each semester that you are registered for.
• We are no longer able to request the removal of late fees for late payment at the student’s fault.
• Payment/tuition benefits must be submitted each semester that you receive a bill.
  • If you are eligible for tuition benefits, familiarize yourself with the appropriate policy.
• Check your Penn Pay account to ensure that you have not missed a bill. Issues accessing? Please let us know ASAP.
  • Billing schedule can be found here – mark your calendars.

 

Course Registration:

• Fall course registration is now open.
• Log into Path@Penn to register.
  • Registration instructions can be found here
• Path@Penn was just launched across the University during the summer 2022 semester. If you do not have a ‘primary cart’ or run into any other issues registering for courses, please reach out to Stacey.
• MSHP HQS Concentration students will have to request permission for HQS courses via Path@Penn.
• MHQS students are required to complete a Leave of Absence request form if they are not registered during a fall or spring semester.
• All new summer/fall 2022 matriculates should register for HQS 6120 Principles and Practices of Healthcare Quality Improvement

 

Meet and Greet

• The Penn CHIPS All Student Annual Meet and Greet will be held on September 29, 2022. Additional details will be included in your calendar invite.

 

QI Advisor

• All students have been or will be assigned a QI Advisor. It is your responsibility as the student to connect with your QI Advisor and determine the best schedule for future meetings.

 

Leave of Absence

• If you are currently on a leave of absence, please complete this form and communicate with Stacey to access registration for fall 2022. If you did not register and take a course in spring 2022, you likely need to return from leave.

 

Slack

• You are invited to join a slack channel dedicated to Penn CHIPS students. This channel is for student to student interaction with the intention of creating community and providing a space for students to ask each other questions related to QIPS, their overall program experience, electives, etc.
• For those of you who are unfamiliar with Slack, it is a messaging application that allows you to communicate with the entire group or direct message each other.
• Link to join –
  • download the app on your computer and/or phone.
    • Slack for Windows
    • Slack for Mac
    • To download the app on your phone, search your App Store for Slack
  • Manage your notification settings to your preference – you can find a guide here.

 

Please do not hesitate to reach out with any questions.

Dear Newly Admitted Penn CHIPS Healthcare Quality & Safety Certificate Students,

 

We look forward to meeting you all virtually on Friday, June 17^th, 4PM at the HQS Certificate Student Orientation. As you prepare for the start of your program, we suggest that you review the following information:

 

Class schedules:

• Review required course schedules and block of your calendar. Not sure when courses are? Check here or reach out to Stacey Riley at Stacey.riley@pennmedicine.upenn.edu
• Review already approved electives on our website. The HQS Certificate program requires one 1.0CU or two 0.5CU electives.

 

Website:

• Familiarize yourself with and bookmark the Student Portal on the Penn CHIPS website

 

Tuition Bills:

• Bills are due each semester that you are registered for.
• Payment/tuition benefits must be submitted each semester that you receive a bill
• Check your Penn Pay account to ensure that you have not missed a bill
  • Billing schedule can be found here – mark your calendars.

 

Student Handbook:

• Review the 2022 HQS Certificate student handbook.

 

Course Registration:

• Fall course registration is now open.
• Log into Path@Penn to register.
  • Registration instructions can be found here
• Path@Penn was just launched across the University during the summer 2022 semester. If you do not have a ‘primary cart’ or run into any other issues registering for courses, please reach out to Stacey.

Good afternoon Penn CHIPS Fellows,

We are looking forward to both your orientation and the fellows meet and greet social tomorrow.

 

Orientation

6/16/2022

2:00PM

Virtual (more details in your calendar invite)

 

Meet and Greet Social

6/16/2022

5:00PM

In Person – Gaskey Memorial Park – Bio Pond South Lawn (more details in your calendar invite)
If you have any issues finding the location – please feel free to call my cell at 973-432-3629

 

As you prepare for the start of your program, we suggest that you review the following information:

 

Class schedules:

• Review required course schedules and block of your calendar. Not sure when HQS courses are? Check here or reach out to Stacey Riley at Stacey.riley@pennmedicine.upenn.edu
• Review already approved electives on our website. The HQS Certificate program requires one 1.0CU or two 0.5CU electives.

 

Website:

• Familiarize yourself with and bookmark the Student Portal on the Penn CHIPS website

 

Tuition Bills:

• Bills are due each semester that you are registered for.
• Payment/tuition benefits must be submitted each semester that you receive a bill
• Check your Penn Pay account to ensure that you have not missed a bill
  • Billing schedule can be found here – mark your calendars.

 

Student Handbook (MHQS and HQS Cert):

• Review the 2022 HQS student handbooks

 

Course Registration:

• Fall course registration is now open.
• Log into Path@Penn to register.
  • Registration instructions can be found here
• Path@Penn was just launched across the University during the summer 2022 semester. If you do not have a ‘primary cart’ or run into any other issues registering for courses, please reach out to Stacey.

 

Penn CHIPS – Fall Registration Reminder and other important program information

Dear Penn CHIPS Students,

We hope you are able to enjoy the spring weather! Please read all details below carefully as you prepare for the start of the academic year.

Summer 2022 and fall 2022 course registration are now open. Summer session 1 registration closes on May 30^th. Although the University has not released a fall registration close date at this time, we suggest that you register for fall classes by August 29^th, 2022, prior to the first day of classes.

You have likely received communications from the University regarding the phase out of Penn In Touch and the implementation of the new student registration system, Path@Penn. We have attached a registration guide for the new system and are thrilled to share that the system is very user friendly. Please do not hesitate to reach out with any questions as you start registering for the upcoming semesters.

A few reminders/helpful links:

• Billing
  As a reminder, you will be billed each semester. Please be sure to always read your billing emails from the University and to submit for tuition benefits each semester if you will be using any. We suggest that you become familiar with your benefits policy and to set yourself reminders.
  Click here for more info on PSOM Faculty and Staff tuition benefits
  Click here for more info on CHOP-employee tuition benefits
  Click here for more info on Penn Medicine staff tuition benefits
• Penn CHIPS Student Portal – This section on the Penn CHIPS website is curated for you with helpful resources regarding HQS courses and programs. Check here for FAQs, course times/schedules, Penn CHIPS announcements and tuition information. We suggest that you bookmark this page.
•  Penn CHIPS Slack Channel – Join the new Penn CHIPS Slack channel (messaging app) to have informal conversations with your Penn CHIPS student colleagues. Discuss elective options/experiences, specific coursework questions, build community, etc. You can download this as a phone app or computer app. Questions? Let us know!
• UPenn Academic Calendar – Check for University deadlines and holiday breaks
•  Registering for Electives? – You can find a list of already approved electives for the MHQS and HQS Certificate programs on our website. Not sure which elective is best for you? Speak with your program advisor or reach out to your Penn CHIPS colleagues in Slack.
• First Year Students – All new students, matriculating into one of the Penn CHIPS programs this summer/fall, are expected to register for HQS 6120 Principles and Practice of Healthcare Quality Improvement which meets every Thursday from 1:45-4:30PM during the fall semester.
• Penn CHIPS Fall Meet and Greet – All students are invited to the in person Penn CHIPS Annual Fall Meet and Greet on Thursday, September 29^th from 4:30PM – 6:00PM. HQS course times will shift to accommodate this event. More details will be sent in a calendar invite.

 

Attachments:

Path@Penn Registration Guide

HQS Course Overview AY23

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Dear Penn CHIPS Students,

 

We hope you are able to enjoy the spring weather! Summer 2022 and early Fall 2022 course registration begins on Monday, April 18^th. Note that you do not have to register for fall courses now if you are not prepared, we will send an additional email later in May when regular Fall 2022 course registration begins.

 

You have likely received communications from the University regarding the phase out of Penn In Touch and the implementation of the new student registration system, Path@Penn. We have attached a registration guide for the new system and are thrilled to share that the system is very user friendly. Please do not hesitate to reach out with any questions as you start registering for the upcoming semesters.

 

A few reminders/helpful links:

 

Billing
As a reminder, you will be billed each semester. Please be sure to always read your billing emails from the University and to submit for tuition benefits each semester if you will be using any. We suggest that you become familiar with your benefits policy and to set yourself reminders.
Click here for more info on PSOM Faculty and Staff tuition benefits
Click here for more info on CHOP-employee tuition benefits
Click here for more info on Penn Medicine staff tuition benefits

Penn CHIPS Student Portal

            UPenn Academic Calendar